Program Assistant

Sacramento, CA
Full Time
Mid Level


Program Assistant

Our Team Is Our Strength.

The Sacramento Region Community Foundation is seeking an energetic and passionate individual who thrives on serving, being organized, and ensuring the details are captured.  This administrative role is immersed in logistics, grant processing, creating statistical reports, and providing a high level of excellence in data processing and customer service. This position requires the ability to interact and engage professionally with others including upper management and the Foundation's stakeholders.

Make a difference in our community – now and always.

The Sacramento Region Community Foundation is dedicated to connecting people who care with causes that matter. As the capital region’s primary provider of philanthropic services, we help people give back and achieve their philanthropic goals effectively, confidently, and with the support of an expert team connected to the pulse of our community.

The Foundation houses 700 charitable funds for people, families, businesses, and nonprofits, the majority of which are endowed to ensure they provide support for important causes in perpetuity. We have been the region's trusted steward of philanthropic funds since 1983, and today manage $178 million in assets. Together with our fundholders, we are one of the largest local grantmakers in the region: Over the past 40 years, we have awarded more than $225 million to support important causes, most of which have made a positive difference directly in El Dorado, Placer, Sacramento, and Yolo counties.

In addition to managing their charitable funds, we work in partnership with our fundholders and other local leaders to transform the capital area through strategic grantmaking and impact initiatives that foster a more vibrant and equitable community for all — including our most visible program, Big Day of Giving. To learn more about our philanthropic services and community initiatives, please visit our website at

Our vision is a thriving and resilient region where generosity and collaboration create equitable opportunity, and our mission is to lead, serve, and inspire enduring philanthropy for a just and vibrant Sacramento region. 

Career Details:

  • This is a full-time, non-exempt position
  • We have a 9/80 work schedule, with every other Friday off
  • Hybrid work schedule with 2-3 days a week in the office

Our compensation and benefits show how much we value our team:

  • Pay range: $43,224 - $52,979, depending on experience
  • Medical/dental/vision insurance
  • 401K program with generous Foundation contribution
  • Generous vacation and holiday policies
  • Fun mixers and team-building events

About the Position:

Reporting to the Chief Impact & Strategy Officer, the Program Assistant provides administrative, logistical, and grants processing support. The Assistant will create, review, and maintain documentation related to grantmaking and assist in creating program-related statistics and reports. This position requires excellent written and verbal skills and engages with a variety of stakeholders, including grant applicants, grantees, fundholders, volunteer committee members, and other partners.

Key Responsibilities:

  • Coordinating the Foundation’s competitive grant cycles, including:
    • Maintain the annual grant calendar and communications related to it
    • Manage online grant application platform
    • Correspond with grant applicants
    • Perform initial review and due diligence of applications
    • Coordinate committee and informational meetings and webinars
    • Prepare notification and declination letters
    • Monitor grant reports and deadlines
    • Recommend and implement program and process improvements
    • Document workflows and continually update our grant process manual
    • Implement strategies to enhance engagement with committee members and provide support to recruit new members
  • Provide administrative and logistical support for various internal and public-facing meetings and events related to the Foundation’s overall programmatic work, including Big Day of Giving.
  • Produce reports and correspondence, and assist with expense reports and other forms of documentation as needed
  • Assist in promoting the Foundation through outreach to key constituents
  • Provide support with and execute events related to various grant cycles
  • Participate in training and professional development classes and seminars
  • Other duties as assigned


  • High school diploma
  • AA degree or, some college preferred
  • Robust and up-to-date computer skills including spreadsheet and specialized database software platforms
  • Strong interest in philanthropy or nonprofit sector/community work as evidenced through education, previous jobs and/or volunteer experience
  • Excellent interpersonal skills and ability to work individually and with groups including donors, consultants, and community leaders from diverse backgrounds
  • Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment. Recognize how your own identities show up in the work, and welcome, reflect on, and act on feedback with an eye toward continuous learning about race, ability, and other lines of difference.
  • Excellent planning and organizational skills
  • Solid verbal and written communication skills to grantees, employees of the organization and others
  • Ability to effectively present information in one-on-one and small group situations and facilitate small group meetings
  • Open to learning and taking on new challenges
  • Keen attention to detail
  • Ability to take direction from others
  • Event management and/or logistics experience
  • Access to reliable transportation
  • Community foundation experience a plus
  • Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The Sacramento Region Community Foundation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.



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